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FileInvite

About

Automated document collection

The simplest, most secure, document collection platform for professionals.

Location
Auckland
Website
Visit website 
Founded
2015
Employees
11-50
Industry
SaaS
Funding stage
Seed

Careers

Available roles

The Matchstiq Top 50

Matchstiq's take on FileInvite

FileInvite's mission is to be the simplest, most secure way to get information to professionals.

The Market Opportunity Ahead for FileInvite

Globally 92% of all businesses with over 10 employees have a CRM but most are still using email to collect source documentation from their clients, making the market opportunity for FileInvite significant.

One prime example of their market traction is the mortgage technology landscape in Australia, with around 1 in 3 brokered home loans going through FileInvite in Australia. They have also seen explosive growth in many other markets around the world, with businesses rapidly accelerating digital transformation plans and customer facing document workflow is high on the agenda. 

Diversity and Inclusion at FileInvite

FileInvite are big believers in that great companies are built by building great people.

This people first culture places high importance on an inclusive and supportive environment, which celebrates learning and success.

FileInvite believes strongly that having employees of diverse backgrounds, nationalities and gender is not only desirable but hugely beneficial, with a mandate at board level to promote diversity.

Fonder James Sampson stated that: "The nationality of our employees range from NZ, Europe, Asia, Latin America the Pacific and more, with over 30% of our company not identifying as male in a predominantly male dominated tech startup industry. We want this even higher!"

 

Executive Assistant & Office Manager

Are you an Executive Assistant superstar looking for a stellar opportunity to start 2022?

 

Perhaps you’ve been working at a large corporate and have always wondered about startup life…

Or maybe you’ve been honing your skills at a steady organisation and have always wanted to work for a high-growth business…

You may simply have decided that you’ll start off 2022 working for a company that better reflects your values and delivers the employee experience you’ve always wanted.

 

We are looking for an experienced Executive Assistant & Office Manager to join the FileInvite family and support business operations as we scale our business globally at pace. As big believers that you grow great companies by growing great people, we’ll be looking for the best fit to join us and help accelerate our growth.

 

ABOUT FILEINVITE

FileInvite is a high-growth SaaS platform on a mission to improve 1 billion lives by 2030 through automating client data collection. Our customers are spread across more than 27 countries globally and growing!  We are venture capital-funded and have experienced huge growth over the past 5 years.  

 

We pride ourselves on being an awesome place to work - we’ve been nominated as one of the top 50 technology companies to work for in NZ due to our incredible culture, and not to brag… but we recently scored 88 / 100 in our last eNPS survey! 

 

Our Auckland office is being upsized to accommodate our expanding team and we now also have a dedicated office space in Denver, Colorado with a brilliant team supporting our growth in the US. 

 

WHAT WE OFFER

  • The opportunity to join one of the best technology companies in NZ
  • A flexible working environment with one office day per week and the rest working remotely with the option of coming into the office
  • Psychological safety to bring your true self to work
  • A supportive culture, balanced by the drive to execute at speed
  • A chance to join a high-growth business at a key part of its journey
  • Ongoing investment in your learning and development

 

THE ROLE

This is a newly established role reporting to the Director of Strategy & Operations where you will:

 

  • Provide Executive Assistance and administrative support to the CEO and Senior Management team
  • Manage our two offices to keep things running smoothly (in-person at our Auckland office and our Denver office from afar) such as by ordering supplies,  procuring and setting up workstations and other equipment to ensure our teams have everything they need
  • Support all departments with administration including helping with onboarding, recruitment, IT/Security and general operations.
  • Oversee and ensure compliance with operational and regulatory requirements such as SOC2 audits, staff training, security and access management
  • Coordinate domestic and international travel for staff, including flight, hotel, and car rental reservations
  • Plan and organise team initiatives and workplace events, both in NZ and Denver
  • Work with the wider team for support on projects and implementing new systems, policies and tools
  • Manage third-party vendors - including managing access & approvals to cloud services and subscriptions

 

ABOUT YOU 

  • Confident, experienced decision-maker and problem-solver who can make this new role your own
  • Extremely organised, reliable and self-sufficient
  • Fantastic attitude as well as being friendly, personable and full of energy!
  • Well-versed in dealing with different areas of the business (ranging from Sales through to Engineering - onshore & offshore) and able to empathise with their specific needs
  • Full New Zealand Drivers License 
  • Exceptional communication skills, including being able to to communicate, interact and relate to people from a range of different cultures
  • At least 5 years of experience in office administration, management or executive assistant roles
  • Excellent computer skills, including a high degree of proficiency in both Google Suite and Microsoft Office as well as the ability to quickly learn and understand new software
  • Able to prioritise tasks & comfortable working under pressure in a constantly changing and dynamic environment
  • Experience in a high-growth tech start-up and more specifically in SaaS (Software as a Service) is a bonus but not required

 

This role will not have any direct reports. For further information, a full Job Description is available on request.

 

Lead Frontend Developer

Do you want to be an integral part of the development team?

 

This role is an exciting leadership opportunity which will help to support the team on executing front-end technology requirements implemented across the FileInvite platform, whilst also ensuring the platform is stable and secure by keeping standards high with the best coding practices.

 

ABOUT FILEINVITE

FileInvite is a high-growth SaaS platform on a mission to improve 1 billion lives by 2030 through automating client data collection. Our customers are spread across more than 27 countries globally and growing!  We are venture capital-funded and have experienced huge growth over the past 5 years.  

 

We pride ourselves on being an awesome place to work - we’ve been nominated as one of the top 50 technology companies to work for in NZ due to our incredible culture, and not to brag… but we recently scored 88 / 100 in our last eNPS survey! We strongly believe that you grow great companies by growing great people.

 

Our Auckland office is being upsized to accommodate our expanding team and we now also have a dedicated office space in Denver, Colorado with a brilliant team supporting our growth in the US. 

 

WHAT WE OFFER

  • The opportunity to join one of the best technology companies in NZ
  • A flexible working environment with one office day per week and the rest working remotely with the option of coming into the office
  • Psychological safety to bring your true self to work
  • A supportive culture, balanced by the drive to execute at speed
  • A chance to join a high-growth business at a key part of its journey
  • Ongoing investment in your learning and development

 

THE ROLE

  • Collaborate with Product to ensure designs are build to a high standard
  • Participate in the agile workflow throughout the entire sprint cycle
  • Actively learn and be at the forefront of new technologies that could benefit the company
  • Expand on the codebase in a structured and reusable way
  • Maintain a high level of aesthetic through deliberate micro interactions
  • Sustain a solid build pipeline for all Javascript implementations
  • Ensure the team is aware of and implementing secure practices
  • Lead the Frontend engineers in the execution of the FileInvite codebase
  • Mentor team members and perform regular catch ups to ensure all team members are progressing within their career goals
  • Actively learn and be at the forefront of new technologies that could benefit the company
  • Ensure the team is aware of and implementing secure practices
  • Ensure the FileInvite codebase is scalable and testable based on best practices

 

ABOUT YOU

  • 3+ years of solid React development experience
  • Experience with Next.JS or similar
  • Experience with Redux or similar
  • Experience with Typescript
  • Experience with NodeJS
  • Extensive experience with HTML + CSS
  • Experience of building single page applications
  • High attention to detail to match application and responsive designs
  • Exposure to frontend unit testing frameworks such as Mocha, Jest or Cypress
  • Knowledge of building modern web development workflows

 

ABOVE THE PACK

  • UI/UX design exposure
  • Experience with CSS SASS or similar
  • Experience writing AWS Lambda functions
  • Experience building hybrid mobile applications
  • Exposure to secure coding practices

 

This role will have 2 direct reports currently. A full JD is available on request.

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